Do you want to use a group form in your Power Automate flow?
Unfortunately, any group forms you create will not show up in the Form connector in Power Automate.
But you can still use a group form in your flows with the form ID.
This post is going to show you how to use find and use the group form ID to create flows based on group forms.
What is a Group Form?
creating a Group Form allows all the members of the group to view and edit the form.
This can be a better way to manage an important form rather than creating a personal form and sharing it with others.
How to Create a Group Form
Here’s how you can easily create a group form.
- Go to the forms.microsoft.com homepage while logged in to your Microsoft account.
- Scroll to the bottom where all the groups you have access to will be listed in the My groups section.
- Click on any group to make a form for that group.
Notice that each group shows the total count of forms for that group.
This will take you to a list of all the forms for that group.
At the top, you will see a button that allows you to create a new form.
- Click the New Group Form button to create a form for the group.
You can then build out your form and the next time you visit the Group forms page from the My groups section, it will be listed.
- Click on your form from the Group form page.
Group Form Doesn’t Show in Power Automate
Creating a group form is easy enough, but using it in your Power Automate Forms connector is much more difficult.
When you try to select the group form in the Forms connector, you will not be able to find it.
Unfortunately, this is a long standing bug in the connector.
Get a Group Form ID
You will be able to use a group form in your flow if you know the group form ID.
When you click on the group form from the Group form page, the URL will contain the form ID.
Everything after the
&id= in the URL will be the group form id! Copy this into your clipboard so you can use in the flow.
Use a Group Form in Power Automate
Now that you have the group form ID, you can use it in the flow.
- Add either the When a new response is submitted trigger or the Get response details action from the Forms connector. Either of these allows you to enter the group form ID.
- Click on the dropdown of the Form Id field.
- Click on the Enter custom value option at the bottom of the dropdown list. This will allow you to enter a custom text value.
- Paste in the group form ID.
The flow will now work for your group form!
Group forms are essential when you want your team to have full access to a form.
Unfortunately, group forms don’t appear to work with Power Automate due to a bug in the Forms connector.
Thankfully, you can bypass this bug if you use the group form ID as a custom value in the Forms actions.
Have you come across this problem with group forms? Let me know in the comments!